FORMATTING YOUR DOCUMENT

As you’d already know, formatting is a way you change your text colour, style and general appearance.

 

CHANGING FONT STYLE

Highlight the text you want to change its style

Click Font from the Format menu

Click font box and type “A”

Use the arrow keys to select (Up or Down Arrow) the style you want

Click Ok

You can as well change font style by clicking FONT box from the formatting toolbar then select the style you want.

 

Note that the reason why you type “A” in the first place is to go to the beginning of the Fonts, since the Fonts are arranged alphabetically i.e. A – Z.

 

HOW TO APPLY UNDERLINE

Highlight the text you want to Underline

Click U icon on the Formatting toolbar

OR

Click font from the Format menu

Click Underline box (none) and choose underline of choice e.g Double, Single, Dotted, Dash etc.

Click Ok

HOW TO APPY BOLD AND ITALIC

Highlight Text

Click “I” icon on the formation toolbar

Or

Click Font from the Format menu

Click Italic or Bold under Font Style then choose Ok

Note that Bold does not enlarge your text but rather darkens it

 

HOW TO APPLY DOUBLE STRIKETHROUGH

Double strikethrough is used to apply Naira Sign (N). Make sure you type “N” and highlight it before going to Format. For instance if you want to type something like N5, 000, you must first of all type N5, 000 and then highlight the N before applying double strikethrough.

Highlight Text

Click Font from the Format menu

Click Double Strikethrough under Effects

Click Ok

Alternative, you can press Ctrl + D then press Alt + L. This gives you double strikethrough.

 

HOW TO APPLY COLOUR

Highlight the Text you want to apply colour

Click Font from the Format menu

Click Colour box (Automatic) and select the colour of your choice

Choose Ok

 

HOW TO APPLY SUPER AND SUB SCRIPT (1/2)

This command is used to type (1/2). The one (1) here is known as Supper Script, while the Two (2) is known as Sub Scrip

Choose Font from Format menu

Select Super Script or Sub Script under Effects and Choose Ok

 

HOW TO CHANGE FONT SIZE

Highlight Text

Click Font from the Format Menu

Select size from the Font size box and click Ok

Alternatively, you can click FONT SIZE box on the formatting toolbar then choose the size you want.

PARAGRAPH COMMANDS

Paragraph commands are those commands that affect a paragraph. The cursor is anywhere in that paragraph. Just give the relevant command and it will affect all the lines in the Current paragraph. The commands include ALIGNMENT, BORDER & SHADING, INDENTATION AND DROP CAP.

HOW TO ALIGN PARAGRAPH

The Alignment command will determine how text will be positioned within the margins. There are Left, Centre, Right, and Full (Justify) Alignments. If the

lines in a paragraph align to the Left margin all the lines starting on the same point. The paragraph has left alignment. Justified is when the lines align on both left and right margins. Below is the description of alignment tools on the toolbar.

To align to the right, click right align from the formatting toolbar

To align to the left, click left align from the formatting toolbar

To align to the centre, click centre align from the formatting toolbar

To justify, click Justify from the formatting toolbar

You can also press Ctrl + R for right align, Ctrl + L for Left, Ctrl + E for Centre and Ctrl + J for Justify.

 

ADDING BULLETS AND LINE NUMBER TO YOUR PARAGRAPH

Bullets are used to emphasize or list points.

While the cursor is inside the paragraph you want to

Apply a bullet, click Bullet and Numbering from the

Format menu,

To apply bullet,

Click on Bullets

Click on your Choice bullet

To apply number,

Click on Numbering

Select your choice Number

ADDING BORDERS TO YOUR PAGE

You can decide to add border to every page in your document by choosing the page border and shading dialog box. You can also add Art border to the page by choosing an Art from the list of Arts available in the Box of the page Tab in the Border dialog box. To achieve this, click Format menu, Click Borders and shading, click page Border tab, select a line style, Choose Art, select Colour and Click Ok.

INSERTING A DROP CAP

A Drop Cap is used to enlarge the first character/letter in a sentence or paragraph.

Place the insertion point (cursor) anywhere in the paragraph

Click format menu

Click DROP CAP

 

Choose a position for the Drop Cap

(Either Dropped or In margin – practice the two to see how it works)

Set the number of lines to drop

Click Ok

 

DIVIDING YOUR WORK INTO COLUMNS

The column command is used to divide text vertically on a page just as you have it in the pages of our newspapers and magazines.

Click Column on the Format menu

In the Column dialog box, click presets of choice

e.g

One             No Subsidiary (Default)

Two             To divide Page or Paragraph

Three          Three Columns

Left            Insert two columns of which the left column is smaller than right

Right:          Insert two columns of which the right column is smaller than left

You can also set the number of columns in the number of columns box and that should be between 1 and 12

If you want a line to separate the columns, mark the “Line between” box

If you want equal columns, click the equal column Width Cheek box.

 

Sssssssssssssssssssssssssssssss                 sssssssssssssssssssssssssssssssssssss

Sssssssssssssssssssssssssssssss                 sssssssssssssssssss

Sssssssssssssssssssssssssssssss                 sssssssssssssssssssssssssssssssssssss

Sssssssssssssssssssssssssssssss                 sssssssssssssssssssssssssssssssssssss

Sssssssssssssssssssssssssssssss                 sssssssssssssssssssssssssssssssssssss

Sssssssssssssssssssssssssssssss                 sssssssssssssssssssssssssssssssssssss

Try practicing with the above example but remember to click Ok

 

CHANGING THE CASE OF YOUR TEXT

Select the text you want to change its

case, on the format menu, click change Case

and select the option you want.

Sentence Case: To capitalize the first letter of the first Word in the selected text

Lower Case: Changes all selected text to small letters

 Upper Case: CHANGES ALL SELECTED TEXT TO CAPITAL LETTERS

Title Case: Capitalizes the first Letter of Each Word